1. Overview and Data Controller
Welcome to Shufflespotzyppy, operated by Zyppy BioNature Research Ltd. (Company No. 13894021), registered at 42 Pangolin Way, BioVault District, Oxford, OX2 7HG, United Kingdom ("we", "our", or "us"). We are committed to safeguarding the privacy of our academic researchers, students, and natural science enthusiasts.
This Privacy Policy explains the nature, scope, and purpose of personal data processed through our website, catalog directories, research journals, and submission contact forms in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. What Personal Data We Collect
We only collect data strictly necessary to provide biological content, respond to field submissions, and ensure cyber-security across our knowledge base:
- Correspondence Data: Full name, academic title, institutional affiliation, and contact email provided when you submit a field observation or inquiry via our contact form.
- Bio-Dispatch Subscription Data: Email address provided voluntarily when subscribing to our weekly field publication digests.
- Technical & Telemetry Data: Anonymized IP addresses, browser user-agent tokens, operating system profiles, referring URLs, and timestamp metrics collected to maintain system integrity and prevent malicious scraping.
- User Preference Data: Cookie and interface configurations stored locally within your browser.
3. Lawful Bases for Processing
| Processing Activity | Data Involved | Lawful Basis (UK GDPR) |
|---|---|---|
| Field Query & Peer Review Replies | Name, Email, Message data | Legitimate Interests / Contractual Performance |
| Bio-Dispatch Newsletter Delivery | Email address | Explicit Consent (Opt-in) |
| Cybersecurity & Server Maintenance | Server access logs, Anonymized IP | Legitimate Interests (System Security) |
4. Data Retention Periods
We retain personal data only for as long as necessary to fulfill the research, administrative, or compliance purposes for which it was obtained:
- Contact Inquiries: Retained for 24 months following the conclusion of correspondence, after which records are permanently purged.
- Newsletter Subscriptions: Retained until an unsubscribe instruction is received. Every dispatch contains a one-click unsubscribe mechanism.
- Server Security Logs: Automatically overwritten after a rolling 90-day retention window.
🔒 Security Standards & Zero Monetization Guarantee
Zyppy BioNature Research Ltd. does not sell, lease, or monetize user data under any circumstance. All communications are encrypted in transit using Transport Layer Security (TLS 1.3), and internal access to submission data is restricted to verified research staff.
5. Your Statutory Rights Under UK GDPR
As a data subject, you possess enforceable legal rights regarding your personal information:
- Right of Access: You may request copies of the personal data we hold about you.
- Right to Rectification: You may request correction of inaccurate or incomplete scientific observations or contact details.
- Right to Erasure ("Right to be Forgotten"): You may request the deletion of your personal records from our database.
- Right to Restrict or Object to Processing: You may limit how we process your research data under specified circumstances.
- Right to Data Portability: You may request transmission of your submitted observation data to another entity in a structured, machine-readable format.
6. International Data Transfers
Our primary servers are located within the United Kingdom and the European Economic Area (EEA). If technical infrastructure requires secondary routing outside the UK/EEA, transfers are safeguarded through UK International Data Transfer Agreements (IDTAs) and Standard Contractual Clauses (SCCs).
7. Contacting Our Data Protection Officer
If you wish to exercise your statutory rights, withdraw consent, or submit a compliance inquiry, please contact our Data Governance Desk:
- Email: [email protected]
- Postal Address: Data Protection Officer, Zyppy BioNature Research Ltd., 42 Pangolin Way, BioVault District, Oxford, OX2 7HG, United Kingdom.
- Supervisory Authority: You also retain the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.